Item master & UOM
Products, barcodes, categories, multiple units of measure, pricing and tax treatment.
Modules & capabilities
Complete operational depth, not disconnected add-ons.
LinksERP connects front-office selling, stock, procurement, finance, management control and reporting under one transaction model.
POS & sales
Fast transactions with control behind the counter.
Designed for busy tills while preserving authorisation, margin and auditability.
01
Retail POSBarcode scan, search, quantity, discounts, customer and salesperson.
02
Payment handlingCash, M-PESA, card/PDQ and supported mixed payment flows.
03
Held salesPause and recover carts with quantity protection controls.
04
Returns & voidsControlled return, void and cancellation workflows with approvals.
05
Supervisor approvalsProtect below-limit prices, credit, delete/remove and sensitive actions.
06
Thermal receiptsCompact internal receipt printing with eTIMS QR support.
Inventory
Stock integrity across counters, stores and branches.
Maintain reliable quantities and movement history from receipt to sale, transfer, count or adjustment.
Transfers
Controlled branch/location transfers with send, receive and variance visibility.
Stock count
Export count sheets, capture physical counts and update stock through controlled posting.
Serial tracking
Track serialized inventory through purchasing, stock and sales workflows.
Reorder visibility
Low-stock and reorder monitoring based on branch/location availability.
Stock valuation
Management reports for quantity on hand, cost and inventory value.
Finance & accounting
Operations and the books stay aligned.
Financial postings are tied to real business documents, reducing the gap between what happened operationally and what appears in management accounts.
✓Chart of accounts & journals
✓Accounts receivable
✓Accounts payable
✓Cash & bank
✓VAT reporting
✓P&L and financial statements
Company & branch control
Access follows the business structure.
Users can be restricted company-wise and branch-wise, while authorised managers retain consolidated visibility where needed.
A
Automatic branch contextUsers enter the company and branch assigned to their role.
B
Branch-aware sales teamsShow the correct sales representatives for the active branch.
C
Flexible product scopeSupport shared product catalogues or branch-specific items.
D
Filtered reportingManagers with wider rights can filter one branch or all branches.
Purchasing & suppliers
Control the path from requirement to supplier invoice.
Purchase quotations
Capture supplier offers and pricing before commitment.
Purchase orders
Create approved supplier orders with tax and quantity controls.
Goods received
Receive inventory against procurement documents and update stock.
Purchase invoices
Record supplier billing and feed accounts payable.
Purchase returns
Reverse stock and supplier balances through controlled return documents.
Supplier accounts
Track supplier balances, documents, payments and statement position.
Reports
Operational and financial reporting in one place.
| Report area | Examples | Branch aware |
|---|---|---|
| Sales | Daily analysis, sales by item, customer, salesperson, category and location | Yes |
| Inventory | Stock balance, valuation, movements, low stock and serial tracking | Yes |
| Finance | Receivables, payables, VAT, P&L and financial statements | Yes |
| Control | Returns, discounts, adjustments, till shortages and exception activity | Yes |
Security & governance
Permissions and approvals around sensitive actions.
Keep cashier workflows practical while requiring higher authority for changes that affect stock, price, credit, cash or auditability.
Role-based rights
Define permissions by user role, company and branch.
Admin authorisation
Prompt for approval on configured sensitive POS and back-office actions.
Audit trail
Track important operational activity and exception handling.
Alerts & exceptions
One place for operational issues.
Monitor M-PESA and eTIMS failures, backup status, till shortages, large discounts and returns, below-cost sales, unusual stock adjustments, low or expiring stock and branch connectivity.
Need a module mapped to your workflow?
We can demo LinksERP against your current operating process.